Privacy Policy
Last updated: 30th September 2024
This Privacy Policy explains how NEXO QA collects, uses, and protects your personal data when you register for, attend, or interact with expo:QA. We are committed to safeguarding your privacy and complying with the General Data Protection Regulation (GDPR).
1. Who we are
expo:QA is part of NEXO QA Events, and our registered company information: NEXO QA S.L.U.
CIF/NIF ESB65075681
Trade register of Barcelona: volume 41.163 foil 28, page number B-381.106
This privacy statement explains how we use any personal information which we collect about you when you use our website and virtual platforms.
It also describes expo:QA general practices for handling Other Information (e.g., interests, demographics and services usage) collected through our expo:QA services, or from a third party to the extent such information is associated with a particular device, user, or user account. We also describe the measures we take to protect the information, your options for choice and access, and how you can contact us about privacy practices.
2. What Personal Data We Collect
We may collect the following categories of personal data:
- Name, email address, company, and job title
- Billing and payment details
- Social media handles (if provided)
- Dietary or accessibility requirements (if voluntarily submitted)
- Photos and video footage during the event
- Technical data (e.g., IP address, browser type) via our website
3. How We Collect Your Data
- Through event registration forms
- When you email or contact us directly
- From social media or online profiles (if publicly available)
- During the event via photos, video, or audio recordings
- Through cookies and tracking tools on our website
4. Purposes and Legal Bases for Processing
We process your data for the following purposes:
- To manage event registration and participation (contractual necessity)
- To communicate important event updates (legitimate interest)
- To issue invoices and process payments (legal obligation or contract)
- To provide dietary/accommodation services (explicit consent)
- To document and promote the event through media (legitimate interest and/or consent)
- To analyse usage of our website and improve user experience (consent via cookie banner)
5. Photography, Video & Media Use
We may take photographs and video recordings during the event for promotional, marketing, and documentation purposes. Legal Basis: Legitimate interest (Art. 6(1)(f) GDPR) in promoting and documenting the event Consent (Art. 6(1)(a) GDPR) for close-up shots or interviews Your Rights: You may object to this processing at any time. You may also request removal or anonymisation of identifiable images, where feasible. Please see here for further details regarding how we use photography, video & media.
6. Data Sharing
We do not share your data with unnecessary third parties, at most with sponsoring companies at the event and only if you have expressly given your consent when purchasing your ticket. We may need to share your data with
- Payment processors (e.g. TPV), when you purchased your ticket
- Mailing platforms (e.g., Mailchimp), to inform you of event activities, etc.
- Legal or regulatory authorities, only if legally required
- Above all, we never sell or rent your personal data
7. Data Retention
We retain your data only as long as necessary for the purposes described, or as required by law. Media may be retained for historical archiving and future event promotion unless you request removal.
8. Cookies and Tracking Technologies
We use cookies on our website to:
- Analyse website traffic
- Improve functionality
- Remember your preferences
- You can manage or withdraw consent to cookies via our cookie banner or your browser settings
9. Your Rights Under GDPR
You have the right to:
- Access the personal data we hold about you
- Rectify inaccurate or incomplete data
- Request deletion of your data
- Object to or restrict certain types of processing
- Withdraw consent at any time (where applicable)
- Lodge a complaint with a supervisory authority (e.g., AEPD in Spain)
10. Contact Us
If you have concerns or would like to exercise any of your rights under GDPR, please contact us at:
Email: legal@expoqa.com
Data Controller & Event Organiser: NEXO QA